Every document, on time.
Watheeq watches every contract, lease, insurance policy, agreement and licence in your organisation. Upload a document and AI reads its category, expiry date and owner, then the alert and the renewal task reach the right person before it lapses.
- AI reads category, expiry and owner
- Alerts at 90/60/30/7 days
- Renewal tasks with approvals and escalation
- Compliance health per branch
248
documents tracked
6
expire this month
91%
compliance health
- 7 days
Main branch commercial registration
Government Affairs
- 28 days
Medical insurance policy
HR
- 54 days
Microsoft 365 licence
IT
- 88 days
Municipal shop licence
Procurement
- staged alerts before expiry
- 90/60/30/7
- category, expiry and owner
- Auto-read
- for every document and task
- Audit trail
Presentation
Watheeq · Product deck
Never miss a contract, lease or licence renewal
Read the presentation· slide by slide, with the presenter's notes
1. Watheeq
Watheeq, وثيق, means trusted, documented. The ring is one year. Each dot is a document with a date on it: a lease, a licence, a policy. The hand is today. As a date enters the 90-day window it turns amber and its owner is told; once renewed it turns green. That is the whole idea: every document, on time.
2. The year nobody was watching
Let me tell this as one story. A branch lease is signed in January and the PDF ends up in an email thread. Someone types the expiry into a spreadsheet, then changes roles. Ninety days before expiry, nobody is told. Thirty days before, it is still in the inbox. Then the lease lapses, found by accident, and the cost arrives: the licence held up, fines, and a rushed renewal. This is illustrative, but every organisation recognises it.
3. One lapse never stays small
The real cost is that one lapse never stays small. Documents in the Kingdom depend on each other. A lapsed lease holds up the municipal licence, and the branch is at risk. A lapsed medical insurance policy leaves employees uncovered and blocks iqama renewals. A lapsed software licence locks systems or loses support. Fines are the visible cost; stopped operations are the expensive one.
4. The same year, with Watheeq
Now rewind the same year with Watheeq. The lease is uploaded once and AI reads the expiry and suggests Legal as owner. At 90 days Legal is told by name. At 60 days the renewal task opens. At 30 days it is approved. It is renewed before the expiry date, and next year is already scheduled. Nobody had to remember.
5. Upload it once. AI reads the dates.
Step one: upload it once. Watheeq reads the document itself and suggests the category, the expiry date, the issuing authority and the owner. It knows Saudi paperwork: commercial registration, municipal licences, ZATCA and GOSI certificates, iqamas, Ejar leases, insurance policies and contracts. Existing files can be imported in bulk.
6. Reminders that get louder as the date gets closer
Step two: reminders that get louder as the date gets closer. At 90 and 60 days, the owner is alerted in the app and by email. At 30 days, the renewal moves through your approval path. If it runs late, it is escalated to the line manager. No renewal depends on one person remembering.
7. Every branch, one view
For leadership: every branch in one view. This illustrative heat map shows what expires each month in each branch, and the compliance health of each branch. Legal, HR, IT, facilities, compliance and leadership all work from the same register.
8. What Watheeq protects
What does Watheeq protect? Operations: no branch stops over a lapsed lease or licence. Money: no fines, late fees or rushed renewals. Cover: insurance and certificates renewed before they lapse. And it gives you one register, an owner for every renewal, alerts at 90, 60, 30 and 7 days, and a full audit trail. It is built in Riyadh by Bilytica.
9. Never be surprised by an expiry again.
Never be surprised by an expiry again. Bring us your most important documents: the leases, licences, policies and contracts your operations depend on. We will show you what expires next, and who owns it. Write to us at sales@bilytica.sa. Thank you.
How it works
From upload to renewal, nothing slips
Upload
Documents
- Branch rent agreement
- Medical insurance policy
- NDA with supplier
- Software licence
AI
Watheeq reads it
On time
Alerts and renewal tasks
90
days
60
days
30
days
7
days
Renewal task for Legal
approval chain
Auto-escalation if overdue
to the line manager
- 01
Upload or import
Contracts, licences, certificates, insurance policies and software licences.
- 02
AI reads
Suggests category, expiry date, authority and owner.
- 03
Alerts arrive
Staged notifications to the owner in app and by email.
- 04
The team acts
A renewal task runs through approvals, escalating if late.
- 05
Leaders see
Compliance health per branch and ready-made reports.
What changes
From expiry surprises to renewals that happen early.
A contract is found expired after it lapsed
Alerts at 90, 60, 30 and 7 days
Documents scattered across email, folders and laptops
One classified repository for every branch
Nobody knows who owns the renewal
Every document has an owner, a due date and an audit trail
Dates keyed manually into spreadsheets
AI reads the document and fills the record
A timeline that puts the riskiest first
A visual tracker across branches, categories and urgency shows what expires soon and who owns it. Alerts fire at 90, 60, 30 and 7 days, and reminders get more frequent as a deadline nears or a task runs late.
- Timeline sorted by risk
- Staged alerts before expiry
- Smarter reminders by urgency
- Automatic escalation of overdue tasks
248
documents tracked
6
expire this month
91%
compliance health
- 7 days
Main branch commercial registration
Government Affairs
- 28 days
Medical insurance policy
HR
- 54 days
Microsoft 365 licence
IT
- 88 days
Municipal shop licence
Procurement
Upload the document and review Watheeq’s suggested details
AI reads the contract, licence or policy and suggests its category, expiry date, issuing authority and owner, then checks the regulatory requirements for your sector, from ZATCA and GOSI to municipality licensing.
- Automatic document classification
- Expiry date and owner extraction
- Sector regulatory requirement checks
- Compliance health score per branch
- CategoryCommercial lease
- Expiry date14 November
- Suggested ownerLegal
- AuthorityREGA · Ejar
Capabilities
Everything you need to run the document lifecycle
Smart timeline
Every branch and category, sorted by risk.
Staged alerts
At 90, 60, 30 and 7 days, to the right person.
AI reading
Category, expiry and owner from the document itself.
Approval chains
Renewals pass approvals before the status updates.
Team collaboration
Tasks, comments and assignment across departments.
Auto-escalation
Overdue tasks reach the line manager.
Software licences
Track subscriptions, seats and renewal dates.
Compliance health
A score per branch against sector requirements.
Secure repository
All documents in one place with role-based access.
Management reports
What lapsed, what renews next and who is late.
Made in Saudi Arabia
One register for the documents that need follow-through.
Watheeq was built for organisations in Saudi Arabia: it understands commercial registration, municipal, ZATCA, GOSI, iqama and Ejar documents, with a full Arabic and English interface.
- Full Arabic and English interface
- Sector-specific document packs
- Multi-branch, multi-department access
- Built and supported by a Saudi team
Comparison
How Watheeq is different
| Capability | Spreadsheets and calendars | Watheeq |
|---|---|---|
| Reads documents and extracts expiry | · | |
| Staged alerts to the responsible owner | Partial | |
| Renewal tasks with approvals and escalation | · | |
| Compliance health per branch | · | |
| Audit trail for every document | · |
Tracks
The documents your organisation depends on
Connected systems
- ERP
- CRM
- Portals
- Partners
Integration layer
- Secure APIs
- Validation on entry
- Retry and alerting
Data checked on the way
Date 12/05/24 · 2024-05-12One date format
Every system sees the same record
- Source tracked
- Change logged
Frequently asked questions
What is Bilytica Watheeq?+
A Saudi-built platform that tracks contracts, licences, insurance policies, agreements and software licences, alerts your team before expiry and routes renewal tasks to the owner.
How does it use AI?+
It reads each uploaded document and suggests its category, expiry date, authority and owner, and scores compliance health per branch against sector requirements.
When do alerts arrive?+
At 90, 60, 30 and 7 days before expiry, with more frequent reminders for urgent or overdue tasks and escalation to the manager.
Does it track software licences?+
Yes. Subscriptions and software licences are recorded with their renewal dates and owners like any other document.
How does the team collaborate on it?+
Every document has an owner, tasks, approval chains and an audit trail, so each department knows its responsibilities and deadlines.
Ready to never be surprised by an expiry again?
Show us your most important documents and we will show you how Watheeq tracks and reminds.